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Different Audit Types and Frequencies

Audit Plan Functionalities by Audit Type and Frequency​

This section details the functionalities of audit plans based on different audit types (Periodical and Perpetual) and frequencies.

1. Periodical Audits​

Periodical audits are designed for audits that can be completed in a single session.

1.1. Periodical - Manual Audit Plan​

  • Navigation: Audit Plans submodule > Add Audit Plan
  • Setup:
    • Audit Type: Periodical
    • Frequency: Manual
  • Functionality:
    • One-time, manual stock count (no automation or scheduling).
    • Available Cross-Checking Options: Photo Validation, Random Recheck, Discrepancy Recheck.
    • Auto Completion Days: Ensures audit closure.
    • Flexible auditor mapping: Random, Category, or Storage.

1.2. Periodical - Daily Audit Plan​

  • Setup:
    • Audit Type: Periodical
    • Frequency: Daily
  • Functionality:
    • Automatic daily audits at a fixed time.
    • Suitable for high-value or frequently moved items.
    • Recommended: Cross-Checking Options and Photo Validation.
    • Start Date & End Date: Define audit duration.
    • Auto Completion Days: Ensures audit closure.
    • Flexible auditor mapping: Random, Category, or Storage.

1.3. Periodical - Weekly Audit Plan​

  • Setup:
    • Audit Type: Periodical
    • Frequency: Weekly
    • Frequency Day
    • Start & End Date
    • Auto Completion Days
  • Functionality:
    • Weekly inventory checks on a chosen day within the defined period.
    • Suitable for medium-sized inventory with moderate movement.
    • Supports Cross-Checking features.
    • Auto Completion Days: Ensures audit closure.
    • Sample Size (%): For random cross-checks.
    • Flexible auditor mapping: Random, Category, or Storage.

1.4. Periodical - Monthly Audit Plan​

  • Setup:
    • Audit Type: Periodical
    • Frequency: Monthly
    • Frequency Date
    • Start & End Date
    • Auto Completion Days
  • Functionality:
    • Monthly audits on a designated date.
    • Suitable for large inventories.
    • Available: Cross-Checking and Discrepancy Recheck.
    • Auto Completion Days: Ensures audit closure.
    • Flexible auditor mapping: Random, Category, or Storage.

1.5. Periodical - One-Time Audit Plan​

  • Setup:
    • Audit Type: Periodical
    • Frequency: One-Time
    • Start Date
    • Auto Completion Days
  • Functionality:
    • One-off audits without subsequent comparisons.
    • Manual stock count (no set scheduling).
    • No Frequency Day & Date options.
    • Optional Cross-Checking Options.
    • Auto Completion Days: Ensures audit closure.
    • Flexible auditor mapping: Random, Category, or Storage.

2. Perpetual Audits​

Perpetual audits are for inventories requiring multiple sessions.

2.1. Perpetual - Manual Audit Plan​

  • Setup:
    • Audit Type: Perpetual
    • Frequency: Manual
    • Auto Completion Days
  • Functionality:
    • Suitable for large or segmented inventories.
    • Manual physical counts.
    • Auto Completion Days: Ensures audit closure.
    • Available: Cross-Checking and Sample Size (%).
    • Flexible auditor mapping: Random, Category, or Storage.

2.2. Perpetual - Weekly Audit Plan​

  • Setup:
    • Audit Type: Perpetual
    • Frequency: Weekly
    • Frequency Day
    • Start and End Date
    • Auto Completion Days
  • Functionality:
    • Rolling weekly schedule.
    • Cross Check Auditor(s) assignment.
    • Supports multiple sessions across locations.
    • Auto Completion Days: Ensures audit closure.
    • Flexible auditor mapping: Random, Category, or Storage.

2.3. Perpetual - Monthly Audit Plan​

  • Setup:
    • Audit Type: Perpetual
    • Frequency: Monthly
    • Frequency Date
    • Start & End Date
    • Auto Completion Days
  • Functionality:
    • Monthly sessions (for very large, segmented inventories).
    • Available: Cross-Checking, Random Recheck, and Discrepancy Recheck.
    • Auto Completion Days: Ensures audit closure.
    • Flexible auditor mapping: Random, Category, or Storage.